Thursday, April 14, 2016

Ref. No. AICEIA/ADMIN/2016/04                                                                                Dated: 14.04.2016

In terms of Article 14th of the Constitution of the AICEIA, Notice is hereby issued for the 19th Convention of the AICEIA to be held at Shillong, Meghalaya on 24th and 25th of June 2016.

       The Meeting shall commence at 09:30 AM sharp on 24.06.2016 and conclude by 06:00 PM on 25.06.2016.

Agenda
1.      Presidential Address
2.      Placing of Minutes of the previous Convention for Approval
3.      Appointment of Subject Committee
4.      Nomination of Returning Officer for Election
5.      Presentation of Report by the Secretary General and discussion on it.
6.      Presentation and Approval of Accounts for the period Sept. 2015 to June 2016.
7.      Election and Appointments of new Officer Bearers
8.      Discussion on the point received by the Subject Committee
9.      Fixing of Date and Venue of the next Meeting of the CEC of AICEIA.
10.  Any other items with the permission of the Chair

The Venue of the Convention shall be informed very soon, once it is confirmed by AICEIA, Shillong Circle, NER, Shillong.
Note:-
1.      Each Branch/Circle is hereby requested to submit details of their audited accounts, which may kindly be sent to the Secretary General/President by e-mail by 15.05.2016 in order to enable incorporation of the same in the Action Taken Report to be presented by the Secretary General.

2.      Confirmation of attendance and details of arrival and departure of delegates (Name, Mobile No., Post held in Circle/Branch/Unit), who shall be attending the Convention, may please be made by the concerned Branch/Circle Secretary to the following Members latest by 15.05.2016:-
iCom. BijoyBasumatary, Guwahati, Mob.-09854029663
ii. Com. H. C. Medhi, Guwahati, Mob.-09864038010
iii.Com. Apu Biswas, Guwahati, Mob.-09613465322
iv.Com. Jibon Singh, Shillong, Mob. 09856007090
v. Com. D. Modak, Shillong, Mob.-09436110802
vi.Com. T. Touthang, Shillong, Mob.-09436336112
vii.Com. Challam, Shillong, Mob.-09615570791
The details should also be forwarded on the emails sgaiceia@gmail.com,  anupamneeraj@rediffmail.com & essklal.gangte@gmail.com.  

3.  All Circles/Branches/Units, participating in the Convention, are required to email latest by 15.05.2016 at sgaiceia@gmail.com, abhishekkamal@gmail.com and anupamneeraj@rediffmail.com, the information in the appended format for proper maintenance and updating of records and accounts.

4.  All Office Bearers of the Central Committee of AICEIA are required to send by  15.05.2016 at above e-mail ids a comprehensive account of all major initiatives, meetings and tours undertaken by them including drives to enhance membership and strengthen organization at the grassroots level, and all significant engagements with the Departmental Authorities, Sister Organizations, Confederation etc. during October, 2015 to April, 2016.

5.  All Circle/Branch/Units are required to send, any fresh membership forms collected by them, and all DDO Certificates of 2014-15 and 2015-16 in respect of the members in their units to the Secretary General AICEIA, by Speed Post, as well as scanned copies by email latest by 15.05.2016. 

6.  The Circles/Branches/Units have to clear all their unpaid dues to the AICEIA latest by 15.05.2016 for participation in the Convention. 

    The number of votes to each Circle/Branch/Units would depend on the DDO certificates submitted and clearance of all dues.  Units, who have not yet joined the AICEIA, may do so at the Convention.  However, they will be allowed to vote only after submission of DDO-certificates confirming the membership and payment of dues.

Encl. As above (Two pages)
                  Sd/-                 
(Abhishek Kamal)
Secretary General








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